TERMS AND CONDITIONS OF ENTRY
Unless otherwise specifically defined herein, defined terms shall have the meanings ascribed to them in Clause 3 of these Conditions of Entry. Any general or specific authorisation or permission for any person (individually an “Entrant” and collectively the “Entrants”) to attend any Event, enter into and/or remain at the Circuit, including, without limitation, pursuant to any ticket, pass, wristband, lanyard, card, permission, credential and/or other document or thing, is strictly subject to, and conditional upon, the Entrant’s acceptance of these Conditions of Entry. Entrants are strongly encouraged to read and inform themselves of these Conditions of Entry. By attending any Event, entering into and/or remaining at the Circuit, each Entrant is deemed to have accepted and understood as binding on them, all Conditions of Entry and any accompanying risks, obligations and responsibilities. Any Entrant who breaches these Conditions of Entry may be liable to penalty and expulsion from an Event and/or the Circuit.
2. Sale and Attendance Summary
2.1. The Circuit is a motorsport venue. Motorsport is both noisy and dangerous. Attending the Circuit, including any Event held at the Circuit, may involve danger and risk to an Entrant’s personal safety. Entrants are hereby warned that there is a possibility of an accident causing injury, death or property damage or loss. Attendance is at the Entrant’s own risk. Each Entrant is responsible at all times for all children under their care. By attending any Event, purchasing a Ticket for an Event, entering into and/or remaining at the Circuit, each Entrant is deemed to have accepted all applicable terms and conditions and any accompanying risks, obligations and responsibilities (Clause 5.3).
2.2. If an Entrant is attending an Event and is required to hold a Ticket, the Entrant is reminded that the purchase of a Ticket is final. Except as provided in Clause 9.2, Tickets are non-refundable.
2.3. ADMM reserves the right to inspect and refuse bags or other items to be brought into the Circuit (Clause 10.2).
2.4. In relation to certain Events and for safety and operational reasons, ADMM may advise that children do not attend particular Events (Clause 10.3).
2.5. In the event of adverse weather conditions, access to the Circuit may be denied and some Events delayed or cancelled at ADMM’s sole discretion and at short notice (Clause 12.2).
2.6.In relation to each Event, ADMM reserves the right to, without notice and in any circumstances, add, withdraw, reschedule or substitute any particular person, group, car, race, team or personality from the Event and to amend Ticket prices, seating arrangements and audience capacity (Clause 12.1).
2.7. ADMM reserves the right, with reasonable cause, to refuse entry to any Entrant or remove any Entrant from the Circuit (Clause 5.6).
2.8. Restrictions apply to items which Entrants bring into the Circuit which include professional video cameras and photography cameras and food and beverages (Clause 10.4 and Clause 13.2).
means Abu Dhabi Motorsports Management LLC and its employees, directors, management, shareholders and subsidiaries
Means the owners of the Circuit, the owners of the Event, FIA, FOWC, FOM, Formula One Marketing Limited, Formula One Hospitality and Event Services Limited, Title Sponsor (if any), engineers, consultants, contractors and/or suppliers appointed by ADMM or any other suppliers, organisers, promoters, entities and/or any and all persons involved in the organisation, conduct and promotion of activities and Events at the Circuit.
means persons to whom ADMM has granted the right to sell Tickets.
Authorised Retail Agents
refers to temporary or permanent retail outlets that ADMM has granted the right to sell Tickets
Authorised Ticket Kiosks
refers to stand alone, self service kiosks that ADMM have developed to sell Tickets
Authorised Web Agents
refers to online agents whom ADMM has granted the right to sell Tickets
refers to the following number: 800 YAS (927) or +971 (0) 2 659 9800
refers to the Yas Marina Circuit, the track and all areas in, around and within the Yas Marina Circuit which are used in any manner connected with an Event and/or set aside for other activities
Conditions of Entry
means these Conditions of Entry as set out in this document as may be amended, modified or supplemented from time to time, including, but not limited to publication on the website www.yasmarinacircuit.ae
has the meaning given in the introduction to these Conditions of Entry
means any event, activity or function held or to be held at the Circuit, including for the avoidance of doubt, the Grand Prix.
means the organiser of a particular Event
means Federation Internationale de l’Automobile
means Formula One Management Limited
means Formula One World Championship Limited and/or where the context requires shall include FOM or any employee, representative, agent or contractor acting on its or their behalf
means the FORMULA 1 ETIHAD AIRWAYS ABU DHABI GRAND PRIX and refers to any and all of the trial day, qualifying day and race day in relation thereto.
means the Abu Dhabi Police Authority, or any other body tasked with providing security arrangements for the Circuit and/or an Event
refers to any ticket, pass, wristband, lanyard, card, permission credential and/or other document or thing issued by ADMM which permits entry to an Event.
means the title sponsor for a particular Event (from time to time).
means the official website, www.yasmarinacircuit.ae
For the purposes of these Conditions of Entry, except to the extent that the context otherwise requires:
(a) words utilising the singular shall include the plural and vice versa;
(b) words importing a specific gender shall include the other genders (male, female or neuter);
(c) the headings are for convenience only and do not affect interpretation;
(d) any reference to conduct includes an omission, statement or undertaking, whether or not in writing;
(e) a reference to a “Clause” is a reference to a clause of these Conditions of Entry;
(f) a reference to a document includes all amendments or supplements to that document, or replacements or notations of it; and
(g) whenever the words “include”, “includes” or “including” (or similar terms) are used in these Conditions of Entry, they are deemed to be followed by the words “without limitation”.
5. General Conditions
5.1. These Conditions of Entry are available from www.yasmarinacircuit.ae, at Authorised Retail Outlets or by calling the Booking Hotline.
5.2. It is the Entrant's responsibility to read, understand and comply with these Conditions of Entry.
5.3. Each Entrant is reminded, agrees, accepts and acknowledges that the Circuit is a dangerous place and that certain Events and activities associated therewith are dangerous and accidents can happen. By attending any Event, entering into and/or remaining at the Circuit each Entrant is deemed to have accepted these Conditions of Entry and any accompanying risks, obligations and responsibilities. Each Entrant is warned that there is a possibility of an accident causing injury, death or property damage or loss and attending any Event, entering into and/or remaining at the Circuit is solely at the Entrant’s own risk and that Entrant assumes such risk. Each Entrant acknowledges that the risks associated with attending or participating in any Event, entering into and/or remaining at the Circuit includes the risk of suffering harm as a result of motor vehicles (or parts of them) colliding with other motor vehicles, persons or property. Each Entrant agrees, accepts and acknowledges attending any Event, entering into and/or remaining at the Circuit has a degree of danger and, to the extent permitted by law, hereby excludes, releases and forever discharges the Associated Entities and each of them, and all other persons involved in the organisation, conduct and promotion of the applicable Event and/or the maintenance, management and organisation of the Circuit, from any and all liability for claims, loss, damage, cost or expenses arising from any personal injury or death (whether arising from negligence (but excluding gross negligence) or otherwise) and/or arising from or connected with the Entrant’s participation in Recreational Services (as defined in Clause 5.4 below) at the Circuit. At certain times, including in relation to certain Events, and for safety and operational reasons, ADMM may advise that children do not attend the Circuit. From time to time ADMM may prohibit persons under the age of eighteen (18) years of age from attending an Event, entering into and/or remaining at the Circuit, unless accompanied by a parent or guardian who is over eighteen (18) years of age. The protection of any person who is under the care of another, (including any person under eighteen (18) years of age) is the sole responsibility of the accompanying parent or guardian. Each Entrant is strongly advised to exercise diligent supervision and extreme caution when attending an Event, entering into and/or remaining at the Circuit with a person under eighteen (18) years of age.
5.4.To the extent permitted by law, each Entrant acknowledges that, to the extent to which such Entrant participates in: (a) a sporting activity or similar leisure time pursuit; and/or (b) an activity that involves a significant degree of physical exertion or physical risk; and/or (c) is undertaken for the purposes of recreation, enjoyment or leisure, (“Recreational Services”), including any pre-Event, post-Event and contemporaneous activities, pit walks and participation in various amusements and interactive displays, the Associated Entities do not make any warranty that the Recreational Services will be provided with due care and skill or that any materials provided in connection with the Recreational Services will be fit for the purposes for which they are supplied. Each Entrant acknowledges that, to the extent that any warranty is implied it is excluded to the full extent permitted by law.
5.5. Without limiting any other release or limitation of liability contained in these Conditions of Entry, the Associated Entities will not be liable for any indirect or consequential loss (including, but not limited to, loss of earnings), suffered by any Entrant(s) or caused by any acts or omissions of the Associated Entities, their directors, employees, agents and contractors.
5.6. ADMM reserves the right, with reasonable cause (which includes failure to comply with any of these Conditions of Entry) to refuse entry to any Entrant(s) or remove any Entrant(s) from the Circuit.
5.7. Each Entrant is solely responsible for complying with all immigration, customs and legal requirements of any relevant authority for entry into the United Arab Emirates and the Emirate of Abu Dhabi (including, but not limited to, obtaining an entry visa or permit of any kind). In relation to an Event, no exchanges, refunds or replacements of Tickets will be made due to an Entrant’s failure to comply with such requirements or his or her inability to obtain (or his or her denial, cancellation, expiration or revocation of) an entry visa or permit, for any reason whatsoever. Each Entrant is advised to review all immigration, customs and legal requirements for entry into the United Arab Emirates and the Emirate of Abu Dhabi prior to purchasing any Ticket(s) for an Event.
5.8 No person may use the name of the Grand Prix or part thereof (nor any abbreviation or foreign language version thereof) nor any logo or graphic device of or relating to the Grand Prix for any commercial purpose whatsoever without the prior written consent of FOWC first being obtained exercisable in FOWC’s discretion.
6. Restrictions against Ticket on-selling and unauthorised tickets
6.1. Tickets are strictly non-transferable and not for resale. No Ticket shall be sold or offered for sale for any form or fee or reward without the prior written consent of ADMM. Each Entrant must not, without the prior written consent of ADMM, resell, transfer (for commercial or personal gain) or distribute any Ticket(s) for an Event (above their face value), or purchase or obtain Ticket(s) from or through any commercial agent or company other than ADMM or an Authorised Agent.
6.2. Ticket(s) may not be used for advertising, promotion, trade incentives or other commercial purposes including, but not limited to, raffles, contests, sweepstakes, prizes, lotteries or draws to enhance the demand for other goods and services or packaged with hospitality or other products without the express written consent of ADMM and FOWC, which may attach any conditions it sees fit. Such consent may be withheld at ADMM’s sole and absolute discretion.
6.3. Any Ticket(s) purchased, sold or used in contravention of these Conditions of Entry will be deemed void and may result in the following:
(a) denial of entry to the Circuit;
(b) eviction from the Circuit;
(c) cancellation of Ticket with no refund; and/or
(d) legal action.
7. Seat Allocations and Viewing for Events
7.1.ADMM reserves the right to determine at any time with or without notice all seating allocations, viewing areas and other conveniences and attractions in relation to any particular Event. Each Entrant must not place any reliance on Circuit maps or other impressions as they are provided only as an approximate guide to indicate the locations of seating, viewing areas and other conveniences and attractions.
7.2. Each Entrant for an Event acknowledges and accepts that some seats may have restricted viewing or leg room and that natural or man-made obstructions in some areas may impede viewing. ADMM reserves the right at its sole discretion to issue last minute changes to seating arrangements for Events which may result in Entrant(s) being assigned seats with obstructed views or restricted leg room. Should ADMM issue any significant changes to an Entrant’s reserved seating arrangements, ADMM will notify the Entrant(s) directly of such changes and endeavour to provide alternative seating arrangements. Should the alternative seating arrangements not be satisfactory, ADMM will offer such Entrant(s) the opportunity to exchange their Ticket(s) for a Ticket(s) of the same or lower face value or to another seating area. If this is still not acceptable, ADMM will refund the cost of the Ticket(s) (excluding the cost of any delivery or associated expenses).
7.3. Some areas at the Circuit are exposed to direct sunlight and heat. Each Entrant is required to take appropriate care for their wellbeing including appropriate hydration and sun protection.
7.4. Where available, ADMM will provide Entrant(s) who are in wheelchairs or whom have limited mobility with appropriate accessible seating for Events. Should an Entrant require this kind of seating contact should be made with the Booking Hotline to discuss requirements.
8. Ticket Sales and Fulfilment for Events
8.1.Tickets for Events may only be purchased from the Website, Authorised Web Agents, the Booking Hotline, Authorised Ticket Kiosks or Authorised Retail Agents.
8.2. Tickets will be sold on a first come – first served, best seat basis, subject to availability.
8.3. In relation to certain Events, ADMM may require that each Entrant who is under eighteen (18) years of age at the time of purchase may only purchase Ticket(s) under the supervision and with the permission of his or her parent(s) or guardian(s) who will be solely responsible for advising such Entrant of these Conditions of Entry. In addition, ADMM may require that each Entrant who is under eighteen (18) years of age may not permitted to attend an Event, enter into and/or remain at the Circuit unless he or she is accompanied by a parent or guardian who is over eighteen (18) years of age.
8.4. For all Events, full payment is required at the time of booking. If insufficient funds are available or if payment cannot be completed in full the transaction will be not be completed and will be voided.
8.5. For certain Events, ADMM may specify a maximum number of Tickets that can be purchased by any one individual.
8.6. Each Entrant who elects to have their Tickets for an Event delivered by courier will bear all courier, delivery and/or postal charges incurred relation or ancillary thereto.
8.7. A physical address must be provided at the time of booking and the Entrant or its duly authorised designee must be available to sign for and receive the Ticket(s) during the hours of courier delivery in their jurisdiction.
8.8. Changes to delivery address details may only be made by calling the Booking Hotline. It is the sole responsibility of an Entrant who has purchased or obtained Ticket(s) for an Event to notify ADMM of any change prior to the Ticket(s) being dispatched. Each Entrant who has purchased or obtained Ticket(s) for an Event agrees and acknowledges that after the time of dispatch, no changes can be made to delivery address details.
8.9. ADMM accepts no responsibility for Tickets lost or misplaced by the courier company or postal service. If any Entrant has elected to have their Ticket(s) delivered by courier or postal service and has not received their Ticket(s) within seven (7) days of the Event commencement date, it is the Entrant’s responsibility to report this to the Booking Hotline. The original Ticket(s) will be cancelled and replacement Ticket(s) will be either couriered (if sufficient time is available to do so) or made available for collection. Courier charges for the replacement of misplaced Ticket(s) will be at the Entrant’s expense.
8.10. Concession prices (if any) will only be available to those classes of persons whom ADMM officially publishes as being eligible for the concession price. Identification and/or evidence of qualification for the concession price must be produced when purchasing Ticket(s) and when entering the Circuit.
8.11. Unless specifically stated, Ticket prices do not include any goods or any services other than entry to the Circuit and/or attendance at the particular Event.
9. Ticket refunds, exchanges and replacements
9.1. Except as provided in Clause 9.2 below, a Ticket cannot be refunded or exchanged after purchase (except for a Ticket of greater value, subject to availability) under any circumstances including:
(a) the appearance or non-appearance of any particular person, group, car, event, race, activity or team expected by the Entrant(s), whether or not such appearance or non-appearance was advertised or made known prior to the Event;
(b) variations in the Event programme, attractions or conveniences;
(c) any circumstances beyond the reasonable control of ADMM, including but not limited to adverse weather conditions, act of God, act of government or state (including any period of declared national mourning or holiday for the Emirate of Abu Dhabi), act of any third party that is out of the control of ADMM, war, terrorism, civil commotion or insurrection, or labour disputes of whatever nature;
(d) a change in an Entrant's personal circumstances; or
(e) the inability or failure of an Entrant to enter the United Arab Emirates or the Emirate of Abu Dhabi due to his or her inability to obtain (or his or her denial, cancellation, expiration or revocation of) an entry visa or permit, for any reason whatsoever.
9.2. ADMM will refund the face value of the Ticket to the original purchaser if:
(a) the Event is cancelled in its entirety and cannot be re-scheduled; or
(b) the dates of the Event are changed after they have been confirmed and the relevant Entrant has confirmed in writing to ADMM that they do not wish to attend the Event on the re-scheduled dates; or
(c) there is a significant change in the Entrant’s reserved seating arrangements (other than as described in Clause 7.2 and at ADMM’s sole and absolute discretion); or
(d) the Entrant is entitled to a refund by virtue of the operation of the UAE law.
The original Ticket must be produced by the Entrant to obtain the refund. ADMM is not liable for any loss or damage that is incurred by an Entrant as a result of an Event (or any part of an Event) being cancelled, postponed or changed.
9.3. ADMM is not obliged to replace Tickets under any circumstances. However, ADMM may, in its sole discretion and subject to the payment of a fee to cover administrative costs, agree to replace a Ticket that has been lost or stolen.
9.4.For the avoidance of doubt, in respect of a Ticket for which monetary consideration has not been paid, no refund or other costs will be paid or payable to the holder of such Ticket pursuant to this Clause 9. Furthermore, ADMM will not be liable to the holder of such Ticket for any loss or damage suffered as a result of the Event (or any part thereof) being cancelled, postponed or changed.
9.5. ADMM accepts no responsibility for stolen or counterfeit Tickets purchased or obtained through unauthorised sources. Entrants who are found to be in possession of Ticket(s) that are counterfeit or have been reported as lost or stolen will be denied entry or expelled from the Circuit and may be liable to legal action.
9.6. Any Entrant with a valid enquiry in relation to a request for a refund pursuant to this Clause 9 should contact the Booking Hotline.
10. Security, Conduct and Attendance
10.1.By purchasing a Ticket, each Entrant agrees to comply with:
(a) the conditions displayed at the entrance to the Circuit;
(b) these Conditions of Entry;
(c) the security arrangements, notices or announcements displayed or given by the Police or agents representing any of the Associated Entities, including, without limitation, all directions or notices relating to access and security at the Event;
(d) all laws and regulations of the United Arab Emirates;
(e) requests of the Police;
(f) requests of ADMM or agents of ADMM or any of the Associated Entities with regards to the activities of ADMM, the Events and/or the use or occupancy of the Circuit and its facilities.
10.2. For reasons of security and safety, ADMM reserves the right to inspect any possessions or persons entering the Circuit. ADMM also reserves the right to refuse bags and/or other items being brought into the Circuit, and with reasonable cause, to refuse entry to any Entrant or remove any Entrant from the Circuit. Any consent given by ADMM or anyone duly authorized on its behalf (each an “Authorized Representative”) may be revoked by ADMM at any time. If such consent is withdrawn, the Entrant must immediately remove or hand to ADMM or the Authorized Representative, the offending article or immediately leave the Circuit through the nearest exit, as directed by ADMM or its Authorized Representative.
10.3.Due to health and safety issues, ADMM may require that Entrants below the age of eighteen (18) years of age do not attend the Circuit at particular times, including certain Events. ADMM may recommend that Entrants wear appropriate ear protection and/or other protective clothing or equipment during certain Events. If ADMM does issue such a recommendation, each Entrant must also ensure that any Entrant below the age of eighteen (18) years of age or any other person within in their care wears appropriate ear protection and/or other protective clothing or equipment as directed by ADMM. Their protection is the sole responsibility of the accompanying parent or guardian.
10.4. Each Entrant must not, without the prior consent of ADMM, have in their possession, or bring into the Circuit, any of the following items:
(a) unless purchased at the Circuit, any alcohol, food, beverages, glass bottle or container, any metal flag or banner pole, any flag or banner pole longer than 1 metre, chairs, benches, stools, any cooler box or hamper or helium balloons;
(b) pets or animals (other than a guide dog used to assist an Entrant with a disability);
(c) any item that could be used as a weapon or firearm (whether imitation or not);
(d) golf buggies, bicycles, scooters, skateboards and roller blades/skates, fireworks, laser pointers, frisbees, prams and strollers, musical instruments and/or amplification equipment including public address systems, distress signals, whistles, loud hailers, horn or bugle, electronic equipment or other broadcast equipment;
(e) any other item for which an Entrant does not, in the opinion of ADMM, have an ordinary and reasonable use and which may be used to damage or deface property, buildings or any part of the Circuit and surrounding areas, hinder, obstruct or interrupt an Event or adversely affect public safety, any goods or Tickets for the purpose of sale or commercial distribution, any dangerous goods and any other item prohibited by law.
10.5. The Associated Entities, and each of them, shall not liable for lost or damaged property brought by Entrant(s) into the Circuit. Cloaking facilities are not available at the Circuit.
10.6. Each Entrant agrees to compensate the Event Organiser, ADMM and/or the Associated Entities for any and all damage, loss, liability or injury that they suffer or may suffer as a result of the Entrant(s)’ failure to comply with these Conditions of Entry or the wilful, reckless or negligent acts or omissions of the Entrant, or any person with the Entrant’s care, guidance or supervision, within the Circuit or in relation to an Event.
10.7.Each Entrant must not without the prior written consent of ADMM:
(a) be on the Circuit;
(b) remain at the Circuit outside the published closing times;
(c) leave the Circuit and/or an Event other than through a designated exit;
(d) remove any glass object from a reserved area;
(e) enter any fence or cordoned off area, or interfere with any activity undertaken by ADMM in any fenced or cordoned off area;
(f) erect any structure, or erect or display any sign or banner;
(g) pick, damage or uproot any tree or shrub, disturb or interfere with any fauna;
(h) climb or remain on any tree or structure;
(i) post, stick or place any poster, placard, bill, banner print, paper or any advertising material on any building, structure, fence, tree or cordon;
(j) distribute any printed or visual matter or distribute, display or promote any advertising or promotional material, samples of goods or services or any other matter or thing;
(k) distribute, hawk, sell, offer or expose for sale any goods or services of collect money or orders for goods and services;
(l) sell, offer or make available for sale, or give away any Ticket;
(m) misuse, deface, damage, or tamper with any building, seat, chair, table, structure, vehicle, vessel, truck, pipe, tap, tap-fitting, conduit, electrical equipment, wiring, or sign;
(n) block any thoroughfare including, without limitation, any stairs, steps, aisle, gangway, overpass, underpass, pontoon, bridge, passage, entry or exit;
(o) deposit litter, except in a receptacle provided for that purpose;
(p) throw or kick any stone, bottle or other projectile;
(q) disrupt, interrupt or behave in any manner that may disrupt or interrupt any race, event or activity;
(r) act or conduct oneself in such a way as to hinder, obstruct or interfere with a driver of any vehicle taking part in a race or to adversely affect the safety of the public;
(s) deliberately obstruct the view of any Entrant seated in a seat in the immediate vicinity, or cause unreasonable annoyance to any other Entrant(s), official or employee or contractor of ADMM, or interfere with the comfort of any Entrant(s) or their enjoyment of an Event;
(t) use indecent or obscene language or threatening or insulting words or otherwise behave in a threatening, abusive, riotous, indecent or insulting manner;
(u) interfere with, obstruct or hinder an Authorized Person in the exercise of his or her powers, functions or duties;
(v) operate or use a loud hailer, public address system, broadcast device or other device which may interfere with electronic or radio communications being used by ADMM or other persons authorized by ADMM;
(w) conduct public surveys or opinion polls, solicit money, donations or subscriptions from members of the public;
(x) busk or conduct entertainment;
(y) smoke in a designated no smoking area; or
(z) make, create, store, record or transmit any form of visual footage, audio-visual footage, sound recording, information or other data of, at or in relation to any Event other than for personal, private and non-commercial purposes, unless expressly permitted by ADMM and FOWC or its agents.
10.8. In relation to certain events and as a condition of use of the circuit you, and such other persons as ADMM may designate from time to time, may be required to enter into, and at all times comply with, a waiver and indemnity in such form as ADMM may, in its absolute and sole discretion decide. For those events, you will be required to ensure that all signed waiver and indemnity form(s) are duly completed (accurately and legibly) and delivered to ADMM prior to use of the circuit.
10.9 Whilst at an Event and at the Circuit, you must take care to protect your safety and the safety of others. You are required to take appropriate care for your sun protection and hydration, and must wear appropriate footwear and clothing at all times. Volume levels at any Event may vary, and it is recommended that you take appropriate care for your hearing protection, including using earplugs.
11. Circuit Access and Entry
11.1.Each Entrant is only permitted to access the open areas of the Circuit and must not enter any of the restricted areas designated by ADMM or any of the Associated Entities.
11.2.From time to time ADMM may require that Entrants under eighteen (18) years of age be accompanied and supervised at by his or her parent or guardian. At such times, each parent or guardian must also:
(a) be in possession of a valid Ticket if attending an Event;
(b) be responsible for the care, conduct and supervision of such persons at all times; and
(c) must keep them within sight at all times, particularly within the vicinity of the Circuit. Entrant(s) under eighteen (18) years of age may not be permitted to enter certain areas of the Circuit for safety reasons as determined or advised by ADMM in its absolute discretion.
11.3.After entry to the Circuit has been granted to an Entrant on a particular Event day, Tickets are non transferable for that Event day. Each Entrant must be in possession of a valid Ticket at all times. No person will be admitted to the Circuit for an Event without a Ticket. ADMM reserves the right to refuse entry to a person for an Event who is not in possession of a valid Ticket and may ask that person to leave the Circuit. ADMM reserves the right to charge a fee for the replacement of Tickets. ADMM reserves the right not to replace Tickets that are lost, stolen, counterfeit, damaged or unreadable.
11.4. As a condition of entry into and remaining at the Circuit, each Entrant acknowledges and accepts that certain activities at the Circuit, including motor racing and other activities associated therewith are dangerous and attending the Circuit may involve personal risk to Entrant(s). Attendance at the Circuit is entirely at the Entrant’s own risk. Each Entrant is reminded of, agrees, accepts and acknowledges the warnings, indemnities and limitation of liabilities set out these Conditions of Entry.
12. Alterations to Events
12.1.ADMM reserves the right, without notice, to add, withdraw, reschedule or substitute any particular person, group, car, race, team or personality from an Event, to amend Ticket prices, seating arrangements and audience capacity whether advertised or not and whether expected to be in the Event or not. ADMM is not liable to Entrants for any changes in the participants or format of, or any other element of an Event arising from the arrangement of a substitute event. ADMM is the promoter and exclusive distributor of Tickets for Events to be held at the Circuit and other entities (the actions of whom are not controlled by ADMM) may elect to cancel, postpone or change the date and time of an Event and ADMM is not responsible or liable to Entrants for any loss or damage, whether direct or indirect, that is incurred as a result of an Event (or any part of an Event) being cancelled, postponed or changed. ADMM provides no warranty, guarantee, promise of any nature regarding the date and time of a particular Event and cannot warrant, guranatee or promise that an Event will not be cancelled, postponed or changed.
12.2. Each of the Associated Entities, at their sole and absolute discretion, reserves the right to delay or postpone an Event, and if necessary to cancel or abandon an Event entirely due to adverse weather conditions. (The Event may resume on the same or next day after such delay or postponement).
12.3. None of the Associated Entities shall be liable to any Entrant(s) for any loss or damage, whether direct or indirect, that is incurred as a result of an Event (or any part of an Event) being cancelled, postponed or changed.
13. Photographs, Images & Recording and the Collection of Information
13.1.For the purposes of this Clause 13, “Recordings” means any kind of sound recording, visual footage or audio-visual footage, “Data” means any information or other data, including official timing, results, performance, telemetry, weather or race control data, “Image” means any image, including photographic images and any still pictures derived or capable of being derived from a Recording, and “Recording Equipment” means any equipment that may enable an Entrant to make, create, store, record, reproduce or transmit any kind of Recording, Image or Data.
13.2. Unless authorised by ADMM and FOWC in writing, each Entrant must not bring into or use within the Circuit any professional Recording Equipment or any Recording Equipment deemed unacceptable by ADMM and FOWC in its absolute discretion having regard to the purposes of this Clause 13. Subject to Clause 13.3, personal electronic devices (including still image cameras, mobile telephones and other personal communications and handheld devices) are permitted within the Circuit unless otherwise advised.
13.3. Entrants must not make, create, store, record, transmit, reproduce, broadcast, stream, use, sell, licence or otherwise deal in any Recordings and/or Images or store, record or transmit any Data made within the Circuit of, at or in relation to Event except:
(a) where such is for the private enjoyment of the Entrant; or
(b) where the Entrant has obtained the prior written consent of the relevant Associated Entity, which, for the purposes of the Grand Prix, shall be FOWC.
13.4. An Entrant must, upon request from the relevant Associated Entity, assign in writing for no fee all intellectual property in any Recordings, Images and/or Data made at or in relation to an Event to such Associated Entity (in relation to the Grand Prix, to FOWC) and such Entrant agrees to waive or where waiver is not possible, to not enforce any moral rights which such Entrant has in such Recordings, Images or Data.
13.5. The Associated Entities have the right to admit any authorised photographers into the Circuit for photography and/or video recordings for future advertising and promotional purposes without any requirement for permission from any Entrant whatsoever.
13.6. Each Entrant agrees that ADMM may collect personal information about him or her for operational, research, marketing and promotional activities in relation to Events. In particular, ADMM may collect the name, address and phone number of Entrants for the purposes of coordinating the seating and/or viewing arrangements for Events. Unless the Entrant advises ADMM otherwise, each Entrant irrevocably consents to receiving future promotions and marketing communications from ADMM, including via electronic messaging such as email and SMS.
13.7. Each Entrant acknowledges that ADMM and third parties authorised by ADMM may make Recordings within the Circuit and such Recordings may include the images and/or voices of the Entrant(s). Each Entrant hereby grants each of the Associated Entities and third parties authorised by them permission to make, reproduce, broadcast, stream, use, sell, licence or otherwise deal in a recording of the Entrant(s) in any media, worldwide and for any purpose without identification, compensation or payment of any kind.
14.1.Amendments or variations of these Conditions of Entry are only valid and binding if made or confirmed by ADMM in writing which includes the publication of a notice on the Website.
14.2.Each of the provisions of these Conditions of Entry is severable from the other(s). If any provision or part of a provision is or becomes invalid, unenforceable or illegal in any respect, such provision or part of such provision will, to the extent that the term is invalid, be deemed not to form part of these Conditions of Entry. The remaining provisions or parts of such provisions will not be invalidated in any way.
14.3.These Conditions of Entry are available in both Arabic and English. In the event of any inconsistency between the Arabic and English versions of these Conditions of Entry, the English shall prevail.
14.4.These Conditions of Entry are governed by and construed, performed and enforced in all respects in accordance with the laws of Abu Dhabi, United Arab Emirates and the Federal laws of the United Arab Emirates, without giving effect to the principals of conflicts of laws or choice of law provisions therein. Each Entrant hereby submits to the exclusive jurisdiction of the courts in the United Arab Emirates.
Modified: 11 February 2014
TERMS AND CONDITIONS FOR COMPETITIONS AND PROMOTIONS
a. Abu Dhabi Motorsports Management LLC and/or its Associated Entities ("Organiser") organise promotions and competitions (collectively, “Competitions”) from time to time. The Competitions are run and administered through various traditional and non-traditional means, including via online and social digital media platforms, and physically at Yas Marina Circuit.
b. Persons participating or seeking to participate in a Competition shall individually each be referred to as a “Contestant” and collectively as “Contestants”.
c. “Authorised Entities” shall mean any suppliers, organisers, promoters, entities and persons involved in the organisation and conduct of the Competition.
d. These general terms and conditions, as well as any other specific Competition terms and conditions as notified to the Contestants via promotional material (collectively, “Terms and Conditions”), apply to the Competitions administered by the Organiser. Each Contestant’s entry into a Competition is subject to your acceptance of, and compliance with, the Terms and Conditions.
a. Employees of the Organiser and employees of any third party affiliated with the Competitions (including advertising/promotion agencies), distributors and other prize suppliers, directors, officers, and each of their immediate family members (spouses, domestic partners, parents, grandparents, siblings, children and grandchildren), are not eligible to enter the Competition.
b. Contestants must be aged 18 years or over to enter a Competition and to claim a Prize (as defined below). For Contestants aged between 18 and the legal age of majority in their country of residence, entrants must have sought, and been granted, the consent of a parent or guardian to enter a Competition.
c. The Competitions are void in countries where it is prohibited by law. Individuals located in a country restricted by applicable controls and sanctions or other laws or regulations as they relate to this Competition are ineligible to participate in any Competition. Each Contestant must ensure that his or her participation in any Competition (including the acceptance of any Prize awarded) is lawful in accordance with the laws of the country of which he or she is a citizen and/or resides, and/or happens to be at the time the entry is made.
a. In order to enter a Competition, Contestants must follow the entry process set out as indicated in any promotional material provided by the Organiser.
b. Entry must be made after the opening date and time set out in the promotional material (the “Opening Date”). Entries received prior to this time will not be accepted. Entry must be made before the closing date and time set out in the promotional material (the “Closing Date”). Entries received after this time will not be accepted.
c. All entries are deemed to be entered into a Competition at the time of receipt by the Organiser. Proof of electronic submission will not be accepted as proof of receipt.
d. Entry is limited to one entry per person.
e. Incomplete entries will not be accepted as valid. Entries that are completed or entered by means not in compliance with the Terms and Conditions will be disqualified and the Contestant may not be eligible for future participation in competitions run by the Organiser.
f. The Organiser will not be responsible or liable for: (i) any failure to receive entries due to transmission failures and other conditions beyond its reasonable control; (ii) any late, lost, misrouted, garbled, distorted or damaged transmissions or entries; (iii) telephone, electronic, hardware, software, network, Internet or other computer or communications related malfunctions or failures; (iv) any contest disruptions, injuries, losses or damages caused by events beyond the control of the Organiser; or (v) any printing or typographical errors in any materials associated with the Competitions.
g. The Organiser reserves the right at its absolute discretion to disqualify entrants that do not comply with the Terms and Conditions or the spirit thereof or any entrant who it reasonably believes has interfered with the fair running of the Competitions.
h. The use of any automated entry software or any other mechanical or electronic means that permits any person to enter any Competition repeatedly is prohibited. The Organiser reserves the right to disqualify any entrant that it feels has sought to take an unfair advantage over other entrants by using such technologies or otherwise in its sole discretion.
i. The Organiser may instruct a third party agency to monitor and review submitted entries and, to the extent that such entries do not meet the eligibility criteria or otherwise infringe the Terms and Conditions, such agency may disqualify such entries at its discretion.
j. Each Contestant represents and warrants that he/she is legally competent to enter into binding contracts under applicable laws. By taking part and/or entering into a Competition, each Contestant warrants that all information provided by him/her regarding his/her name, age, state, city, address, phone number, etc., is true, correct, accurate and complete.
k. If Contestants are required to submit content as part of their entry to a Competition (“Content”), then the following terms shall also apply:
i. The Content must be your own original work, or if you are not the creator of the original work, then you must have permission from the creator of the Content to submit it for the purposes of entering the Competition and assigning all intellectual property rights and any other proprietary rights in the Content to Abu Dhabi Motorsports Management LLC in accordance with sub-clause 3.j.ii. below. You hereby warrant and represent that you have sought and obtained the permission from all persons featured in the Content for their participation in the submission.
ii. By submitting Content for the purposes of entering the Competition, such Content along with all associated copyright and other proprietary rights shall become the property of Abu Dhabi Motorsports Management LLC upon submission and you hereby assign to Abu Dhabi Motorsports Management LLC (by way of present assignment of present and future copyright) all intellectual property rights and any other proprietary rights in and to such Content for use and exploitation for all purposes by Abu Dhabi Motorsports Management LLC and its nominees in all media now known or hereafter developed. To the extent that Content may not be assigned to Abu Dhabi Motorsports Management LLC due to operation of applicable law, you hereby grant Abu Dhabi Motorsports Management LLC the licence to use, copy, edit, distribute, commercialise and otherwise exploit the Content in all media now known or hereafter devised, in perpetuity, with no further payment to you. To the extent permitted by applicable law, you waive all so-called moral rights in and to the Content.
iii. Contestants agree to take any further action (including, without limitation, execution of affidavits and other documents) reasonably requested by the Organiser to effect, perfect, or confirm Abu Dhabi Motorsports Management LLC’s ownership or rights in and to the Content and any associated proprietary rights.
iv. Content must be appropriate and in accordance with all applicable laws and regulations, including for the avoidance of doubt, the UAE National Media Council’s Resolution 20 of 2010 on the Criteria for Media Content;
v. Contestants must comply with any other specific terms as notified by the Organiser with regards to the submission of Content.
l. Entries and Content must not contain:
i. Anything which may be considered defamatory, inappropriate, offensive, abusive or unlawful.
ii. Anything which infringes or may infringe the intellectual property rights (such as unlicensed music, a company’s logos or banding etc.), privacy or confidentiality rights, personality rights, image rights (such as a picture of a celebrity etc.) or any other rights whatsoever of any third party.
iii. Anything which denigrates or may denigrate (in the Organiser’s sole opinion) the Organiser, Yas Marina Circuit and all associated brands, the Competition, the Federation Internationale de l’Automobile, Formula One Management Limited, Formula One World Championship Limited, any title sponsors, or any other third party brand, product or service.
iv. Swear words, inappropriate language, nudity, violence, imagery or themes of an adult or sexual nature.
v. Any other materials or content which the Organiser considers (in its sole discretion) to be contrary to the nature and spirit of the Organiser’s brand or the Competition or the cultural or social norms of the UAE.
vi. Any service marks, trademarks or trade names or other intellectual property now or which may hereafter be associated with, owned by or licensed by ADMM, including Formula One/1TM, F1 TM, FIA Formula One World ChampionshipTM, the Grand Prix of Abu Dhabi, F1 Grand Prix of Abu Dhabi, Etihad Airways Abu Dhabi Grand Prix, all derivatives and non-English translations of the aforementioned names.
a. The promotional material of each Competition will stipulate the details of the prize(s) that can be won (“Prizes”).
b. Each Prize includes nothing other than that expressly stated to be included as part of that Prize. The Prizes do not include any costs and expenses relating to a Prize or enjoyment of a Prize, including without limitation expenses for food and refreshments unless otherwise specified to the winner in writing.
c. Prizes are non-transferable, subject to availability and there is no cash alternative to any Prize.
d. Prizes are subject to availability and the Organiser reserves the right to substitute any Prize for another prize of equal value at its sole discretion should the specified Prize become unavailable for any reason (or any part of a Prize to the extent divisible).
e. Any Prize, if won, could result in time off work or study. Each Contestant should ensure prior to entering the Competition that they are able to take this time off work or study, where necessary. It is the sole responsibility of the winner to arrange time off if necessary.
f. To the fullest extent permitted by applicable law, Prizes will be awarded “AS IS” and WITHOUT WARRANTY OF ANY KIND, express or implied (including, without limitation, any implied warranty of merchantability or fitness for a particular purpose).
g. Where a Prize involves travel:
i. It shall not include taxes, ground transfers, additional transportation, food and beverages, gratuities, incidentals, baggage costs, telephone calls, excursions, charges for changing dates and/or reservations, and any other expenses that might reasonably be incurred by the winner in receiving or using a Prize, unless otherwise specified to the winner in writing.
ii. The winner and his/her guest (where applicable) must have, and are solely responsible for obtaining, all necessary identification and/or travel documents and visas required for travel, including, but not limited to, a passport valid for at least 6 months at the time of travel. The Organiser may assist where necessary in its sole discretion.
iii. The winner’s name used for the Competition entry must match valid government issued identification.
iv. A valid credit or debit card may be required for security deposit purposes when checking into any hotel included in a Prize.
v. Where any travel insurance is included as part of a Prize, it shall be subject to restrictions and the terms and conditions of the insurance provider and it is the responsibility of the winner and/or guest (where applicable) to meet any additional costs relating to obtaining insurance coverage for any pre-existing medical condition and for any additional costs as may be specified where the winner and/or guest are over a particular age.
vi. The Organiser is not responsible for any cancellations, delays, diversions or substitutions, or any act or omissions whatsoever by the air carriers, hotels, venue operators, transportation companies, third party prize providers or any other persons involved in providing any prize-related goods, services or accommodations.
vii. The Organiser will not be responsible for missed flights, trains, coaches etc. for any reason, winner’s failure to book or confirm the same consistent with the Organiser’s instructions, or any resulting expenses.
a. The Competition involves selection of winners by a judge or judging panel following the Closing Date. The relevant judging panel will select the winning entry for each Prize based on a fair objective judging criteria, and on any other criteria as notified by the Organiser.
b. Winner(s) will be notified by the Organiser using the contact details provided at the time of entering the Competition. The winner(s) of a Prize will have 48 (forty eight) hours from the date and time the notification was sent to claim a Prize by replying in the way required in the notification.
c. If the winner (or later substitute winner) of a Prize does not respond within this timeframe, the Organiser reserves the right to disqualify the winner and select a substitute winner at its sole discretion.
d. The Organiser reserves the right to verify the identity and age of a winner and all relevant related parties prior to awarding any Prize.
e. The decision by the Organiser shall be final and no correspondence shall be entered into.
f. Third party suppliers of Prizes (including venues) may also often stipulate their own terms, conditions or restrictions and all Prize winners agree to be bound by these. Any Prize which is a voucher may be valid for a limited time and include additional restrictions, and winners must be sure to use the voucher within this time and in compliance with such restrictions.
g. By claiming a Prize, winners consent to the Organiser passing on their details to any relevant third party for the purpose of contacting the winner directly in connection with the redemption of a Prize.
6. PERSONAL INFORMATION
a. The Organiser may collect and use a Contestant’s personal information (“Data”) in order to conduct the Competitions and may, for this purpose, disclose or transmit such information to third parties rendering services in relation to the Competition. By entering a Competition and providing the Data, each Contestant authorises the Organiser to collect and process the Data in this manner.
c. The Winners agree to participate in such reasonable publicity as may be requested by the Organiser. The winners agree to the Organiser using their name, image or likeness in any manner and in any medium for our promotional purposes without compensation, except where prohibited by law.
a. By participating in a Competition, and to the extent permitted by applicable law, each Contestant agrees to release, discharge, indemnify and hold harmless the Organiser, its parent, subsidiaries, affiliates, related companies, advisors, advertising/promotion agencies and prize suppliers, as well as their directors, officers, advisors and employees (the “Released Parties”) from and against any and all claims, liability, costs, losses, damages or injuries of any kind arising out of or related to the Contestant’s participation in the Competition, the Contestant’s breach of the Terms and Conditions including failure to obtain permission from all persons featured in the Content, the Contestant’s acceptance of any Prize, the Contestant’s submission of Content, the Organiser’s use and exploitation of the Content, and/or related to any Prize or component of any Prize.
a. The Organiser shall not be liable to perform any of its respective obligations in relation to the Competition or in respect of the Prizes where it is unable to do so as a result of circumstances beyond its reasonable control in the nature of fire, explosions, natural calamities, state emergency, riots, or any other force majeure condition, etc., and shall not be liable to compensate any Contestant in these circumstances. The Organiser shall not be accountable/liable for any disruptions/stoppages/interruptions or cancellation of the Competition due to any government restrictions.
b. To the fullest extent permitted by law, the Organiser excludes all liability for any costs, expenses, loss or damage whether direct, indirect, consequential or economic arising (whether in contract, tort or otherwise) out of or in connection with a Contestant’s entry and participation in any Competition, acceptance of the Terms and Conditions or receipt or use or misuse of any Prize.
c. Contestants shall be solely responsible for any consequences which may arise due to their participation in any Competition by conducting an illegal act. Contestants undertake to indemnify the Organiser and their respective officers, directors, employees and agents on the happening of such an event (including without limitation cost of attorney, legal charges etc.) on full indemnity basis for any loss/damage suffered by the Organiser on account of such act on the part of the Contestants.
d. The Organiser accepts no liability for any errors or omissions, whether on behalf of themselves or third parties in relation to the Prizes.
a. The Organiser reserves the right in its sole discretion to terminate, extend or suspend any Competition at any time where this is necessary or desirable due to supervening circumstances beyond its reasonable control including doing so only in one or more jurisdictions.
c. The Competitions are in no way sponsored, endorsed or administered by, or associated with, any social media organisation.
d. Contestant(s) may not assign or transfer their rights or obligations, or subcontract their obligations, under the Terms and Conditions, such as giving a Prize to anyone else, without prior written consent from the Organiser. The Organiser may assign or transfer its rights or obligations, or subcontract its obligations, under the Terms and Conditions without the consent of any Contestant.
e. The Terms and Conditions, and any instructions from the Organiser, constitute the entire agreement between each Contestant and the Organiser, superseding any prior agreements between them in relation to their subject matter. Any failure or delay by the Organiser in exercising or enforcing, or partial exercise or enforcement of, any right or provision of the Terms and Conditions shall not constitute a waiver of such right or provision (or waive any further exercise or enforcement) or any other right or provision. If any provision of the Terms and Conditions is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavour to give effect to the parties’ intentions as reflected in the provision and the other provisions of the Terms and Conditions will remain in full force and effect.
f. In case of any dispute or difference in respect of any Competition, the decision of the Organiser shall be final and binding on all concerned.
g. Contestants’ participation in any Competition does not confer any rights to Contestants in or over, or grant Contestants any right to intellectual property connected with that Competition.
h. Any terms herein which are held to be invalid in any jurisdiction shall whenever allowed by the context be deemed to be replaced by such valid and enforceable terms whose contents are as close as permissible to those of the invalid or unenforceable terms.
i. The Competition and the Terms and Conditions are governed by the laws of the United Arab Emirates and all entrants agree to submit to the exclusive jurisdiction of the Courts of Abu Dhabi.
These terms were last updated on 20 September 2016.